Receive Title
If a Catalog number was entered in the 'Sku/Catalog' box, "Receive Inventory" will appear something like this.
Qty Recvd
Type the quantity you are receiving of the title in the Qty Recvd box.
Rec Cost
Rec Cost and Cost Ea will default to either the Normal Cost or Last Received Cost, depending upon how the 'POCost' system variable is set up. If the title was received at a different cost each, enter the new cost. If you are unsure of the cost, let it default to the cost that automatically appears here. The actual cost can be changed when you receive the invoice from the vendor.
Cost Ea
The cost each of the item. This will default to either the Normal Cost or Last Received Cost, depending upon how the 'POCost' system variable is set up.
Freight
Freight refers to the dollar amount of freight for the item, if applicable. Freight is for reference only and will not affect general ledger. The actual freight amount will be expensed when entering the invoice through accounts payable.
Wgtd Cost
The weighted cost of the inventory item.
The weighted cost will automatically be calculated if the "ReceiveWCost" system variable is set to Yes. The weighted cost will be the Cost plus Freight. Additional amounts may be added to weighted cost automatically if a percentage to add on to the weighted cost was entered on the "WCost" tab of "Maintain Sub Categories" for the sub category selected.
Note: The weighted cost is used for informational and reporting purposes only and does not affect accounting.
Extend Cost
Extended cost is the Quantity Received x Cost Each and is calculated automatically. Extended Cost cannot be changed.
Actual Cost
Actual Cost is the cost amount that will affect ledger, which might be different than the cost each.
Example. A box of 100 widgets costs $32.75. The cost each field would be $.33, making the Extended Cost $33. The actual cost for those 100 widgets would be $32.75.
For most items, the actual cost will be the same as the extended cost field.
Retail
The manufacturer’s suggested retail price for the item.
Ourprice
The store’s selling price of the inventory item. For a more in-depth description of Ourprice, refer to 'Ourprice' on the "Description tab" of "New Sku".
Hint: To calculate the Our Price according to a desired margin or percentage of retail, press the F6 key on your keyboard. Refer to "Calculating Price based on Desired Margin or Percentage of Retail" for more information.
Price A, Price B, Price C
Additional pricing levels for the item. For a more in-depth description of Prices A, B and C, refer to 'Price A, Price B, Price C' on the "Description tab" of "New Sku".
Hint: To calculate Price A, Price B or Price C according to a desired margin or percentage of retail, press the F6 key on your keyboard. Refer to "Calculating Price based on Desired Margin or Percentage of Retail" for more information.
Min Price
The minimum price the sales people can sell this item for. In POS, if the sale price falls below the minimum retail price a warning will appear. In order to allow the price to fall below the Min Price, a password must be entered of a user who has the security to override this secured item.
Hint: To calculate the Minimum Price according to a desired margin or percentage of retail, press the F6 key on your keyboard. Refer to "Calculating Price based on Desired Margin or Percentage of Retail" for more information.
AutoPrice
If the 'AutoPrice' system variable is set up to automatically calculate the Minimum Price, Price A, Price B, Price C and Our Price according to margin percentage of cost or weighted cost, percentage of retail or percentage of our price, click the button to have the prices automatically calculated accordingly.
Update Pricing for Sku
If the Cost and Pricing was modified for this particular accessory item, you may choose to modify the cost and pricing information for this sku at your location or all store locations. You have the following options, which appear at the top of "Receive Inventory":
Update Pricing At Current Location: Selecting this option will update the pricing of the sku at the store location you are receiving the accessory item at only.
Update Pricing At All Locations: Selecting this option will update the pricing of the sku at all store locations.
Do Not Update Pricing: This option only applies to serialized skus.
Vendor
The Vendor will default to the number of the primary vendor assigned to the item. If you received the item from a different vendor, enter the appropriate vendor number.
Hint: Press the F6 key on your keyboard in order to select the vendor from the Pick Vendor list box.
N Cost
The vendor has two costs associated with it, Normal Cost and Last Cost. The normal cost is what the item will normally cost, and will remain the normal cost until it is changed. The last cost will always represent the cost you last received the item at from the vendor. These two costs might differ if you received a special price on the item the last time it was ordered.
You have the ability to choose which cost to use when ordering the item by changing the system variable 'POCost'. Refer to "System Variables" on the "General Maintenance" menu for more information.
Invoice
The invoice number for this inventory, if known. The invoice number will most often not be known unless you do not receive inventory into AIMsi until you receive the invoice from the vendor.
PO
The number of the purchase order the inventory was received on.
It is important to enter the purchase order number here if you gave the vendor a purchase order number when placing the order and if you are using the Accounts Payable module. When the AP invoice is entered, you will have the opportunity to not only view the inventory that was received on the purchase order but also to make any necessary inventory cost adjustments. Refer to "Updating the Inventory Cost" under "Enter Accounts Payable Invoice" for more information.
Barcode
Barcode is the manufacturer's barcode assigned for this title. Scan or manually type the barcode number in the Barcode box. The barcode and associated catalog number will be saved to the barcode reference table. If the barcode was typed incorrectly, you must change the barcode in the barcode reference table by clicking Maintenance on the menu bar, Inventory Maintenance and Barcode Reference Table. Refer to the "Barcode Reference Table" for more information.
If the catalog item is not pre-barcoded from the manufacturer, the item’s catalog number will automatically be saved as the barcode number in the barcode reference table.
Note: If the barcode was scanned when setting up the sku in "New Catalog", it will automatically appear in the Barcode box.